We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.

Key Competencies & requirements:
· Grade 12 or equivalent
· Accounting and Mathematics up to Grade 12
· Financial Management / Accounting qualification (FET-level)
· 5 yrs relevant experience in finance admin, creditors/debtors administration, control, reportingand relationship management and supervision
· Office administration
· MS Excel (Intermediate)
· MS Word (Basic)
· Accounting packages
· Syspro - advantage
· English
· Afrikaans
· Good interpersonal skills
· Team working
· Detail orientated
· Resilience
· Deadline driven
· Structured working
· Assertive
· Problem solving
· Self starter
· Drivers licence with own vehicle
· Must be able to work overtime when required
 

Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:
· Maintain master data, ensure systems update correctly etc.
· Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
· Ensure all form and notice writing templates are up-to-date and relevant
· Improve departmental processes and procedures to ensure effectiveness and efficiencies
· Perform account reconciliations
· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
 
Customer Invoicing:
· Administer and oversee debit order and annuity billing process, incl monthly admin fees etc.
· review and verify invoices and pmt requests
· sort, code and match invoices/RTS
· set invoices up for payment
· enter and upload invoices into system

Customer Receipts:
· Administer outstanding debt follow-up process incl management and submission of debit orders
· Drive and follow-up bank account verification process
· Administer legal process and handover accounts, accounts suspensions and liaison with legal company
· Administer acknowledgement of debt process
 
Account Adjustments:
· Direct financial approvals and adjustments
· Approve journal batches
· Approve and review debtor refunds
 
Communications:
· Manage standardised debtor communication process incl reminders, statements etc.
· Handle escalated debtors/creditors’ queries
· Liaising with internal departments
 
Debtors/creditors reporting:
· Compile debtor reports as and when required incl invoicing totals/aging totals/cash receipts/invoice adjustments
· Report on debtors/creditors for weekly management meetings
· Assistance with management preparation
· Provide relevant data from the system
· Report on handover accounts
· debtors/creditors follow-up campaign reporting
· All reports as required and developed
 
Financial administration:
· Compile monthly governance file
· Maintain contract register
· Assist financial accountant with ad-hoc queries, data analysis & finance projects
· liaising with banking, suppliers and other stakeholders re finance queries
· Assist with continuous improvement of financial processes
· assist with month end closing incl preparation of accruals and journals

Transactional activities for debtors/creditors:
· Processing invoices, RTS and payments
· Monthly creditors reconciliations
· Obtaining approval for orders and invoice payments, requesting of correct financial documents
· Daily filing of journals, requisitions and invoices, payments etc.
 
Weekly/monthly reporting:
· Processing and printing of purchase orders
· Managing of queries about debtors/creditors accounts
· prepare analysis of accounts
 
Perform day to day management of all payment cycle activities and provide efficient client service:
· monitor accounts to ensure payments are up to date
· research and resolve invoice discrepancies and issues

Cashbook:
· Reconcile all bank accounts’ cashbook to bank statement and GL daily
· Month-end close processing and reconciliations
· Allocations of payments and receipts to debtors/creditors and creditors
· Filing of bank statements
· Follow-up, allocation and control of unallocated debtors/creditors
· Processing and reconciliations of debit order reports
· Journals for reallocation of incorrect allocated funds
· Petty cash payments, processing and reconciliation (TBC)
· track expenses and process expense reports
· prepare and process electronic transfers and payments
· prepare and perform payment runs
 
Ad Hoc:
· Maintain asset register
· Manage stationery
· Other accounting tasks as needed
· Operational and administrative tasks as needed
· Stand-in duties for colleagues
· Review and arrange for bank payment releases
· Oversee and administer petty cash process
· Assist colleagues with overflow work